Job Reference: 000240
Location: London Office - Hybrid Working
Closing Date: 16/12/2022
Salary: Excellent remuneration plus benefits package.
Practice Group / Department: Records & Formalities
Contract Type: Permanent - Full Time

Job Description

We are a leading European intellectual property firm, acting for many of the world’s most innovative and successful companies. Our specialist teams are led by practitioners who have been at the forefront of the industry for years, acting in landmark cases before the EPO and the national courts of Europe.

We hire talented and passionate people who think creatively and enjoy a challenge. Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment. 

We are passionate about creating a diverse and inclusive workplace. Diversity of thought is vital to our business; it’s how we approach challenges differently and offer our clients creative and original solutions.  Through our work with organisations such as IP Inclusive, Stonewall and Business in the Community via the Race at Work Charter, we are putting the right steps in place to make sure that all our people feel supported and empowered to be themselves Further information on our commitment to diversity and inclusion is available on our website.

A healthy work/life balance is very important to us and we run regular wellbeing events in addition to the large number of clubs and social activities that are available to everyone at the firm.  We are also enthusiastic supporters of our local community through partnerships with the Social Mobility Foundation and Holborn Community Association. 

What you can expect as a Mid-Level Patent Administrator

Reporting to the Patents Team Manager, this is a key role within the Records department. You will be undertaking a broad range of administrative duties, docketing official deadlines, checking, and filing new applications and submissions via EPOline and ePCT. You will be required to liaise with clients and Carpmaels’ Associates for patent related procedures. 

Principal Responsibilities:

•    Distributing incoming correspondence (on a rota basis)
•    Distribute filings and submissions within the team (on a rota basis)
•    Checking daily prompt list and reminding fee earners about upcoming deadlines
•    Dealing with queries and updates on Patent cases
•    Entering new cases on system
•    Docketing and processing incoming correspondence 
•    Checking and filing all new applications and forms: 
o    EP:     1001, 1002 and 1200
o    PCT:    PCT/RO/1O1 and PCT/IPEA/401
o    GB:     Forms 1, 7, 9a, 10 and NP1
o    Oppo:    2300
•    Checking and filing all submissions being sent via EPOline and ePCT 
•    Perform internal formalities checks on incoming official correspondence from EPO/WIPO/UKIPO
•    Process change of client instructions
•    Online fee payments
•    Producing filing estimates upon request
•    Complete post filing checks
•    Training other members of staff

Person Specification:

•    Team player
•    Diligent and thorough
•    Ability to work on own initiative
•    Strong written and verbal communication skills
•    Ability to work to deadlines
•    Ability to work with minimal supervision
•    Good working knowledge of patent procedure in main foreign countries
•    Attention to detail, including spotting incorrect/incomplete information
•    Knowledge of Inprotech
•    Willingness to learn new skills

Key Skills & Qualifications:

•    CIPA Administration Certificate preferred
•    GCSE English Language and Maths or equivalent 
•    Strong knowledge of Microsoft office 
•    Experience of Inprotech 
•    Previous experience working in an IP firm/department

We are proud of our inclusive culture where individual differences are celebrated, and we are committed to providing equal opportunities to all employees and job applicants. We do not tolerate discrimination either directly or indirectly on the basis of race, sex, sexual orientation, gender reassignment, religion or belief, marital or civil partnership status, age, disability, pregnancy and maternity, or any other characteristic protected by law.  Our approach is embodied in our Equality, Diversity and Inclusion Policy, as well as our diversity and inclusion programmes.

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